GCS Software LLC Misc. Masters

A/P→Maintenance→Misc. Masters

Chargeback/Deduction Reasons

The first area the user will set up is AP CBK/Purchase Deduction. These will be the

Chargeback/Deduction codes used in the distribution line for a Debit memo.

Code: Unique code for the deduction reason up to 10 characters.

Reason: Enter the Reason Code which consists of 15 characters Description: Required description up to 60 characters.

GL Act No: Enter the GL to post to in the Debit Memo line distribution.

Active: Check whether this is an active code or uncheck for inactive.

Amount: Input for default dollar amount for the particular violation.

1 | P a g e Misc Masters

GCS Software LLC Chargeback/Deduction Types

The next area to be setup will be the AP Chargeback/Deduction Types. This will be used for the type of deduction and/or chargeback. For instance, Vendor Non-compliance or Carrier Claims. This is a user defined setup. Enter a code for the type and a description.

Check off if this particular type requires additional information when filling out the Dispute. For instance, if it’s Vendor Non-Compliance, requiring a cut/PO would be advised in order to reference what the chargeback/deduction is for.

Type: Unique ID for the type up to 10 characters.

Description: Optional description for the type up to 45 characters.