GCS Software LLC

Manual Checks

AP→Manual Checks

The Manual Check Processing program provides a means for recording and issuing vendor payments for expenses without an AP invoice connection on the system. The utility can also be used to create, and record on-account payments paid to vendors for future AP invoice application. In addition, the manual entry form offers an option to generate non-invoiced checks (non-invoice application) directly to the print queue for printing.

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Bank: GL Account Code representing the bank account from which the check is to be issued (Required).

Vendor: Vendor Code associated with the Manual Check payment (required).

Division: Division Code associated with the Manual Check payment (required).

Memo: User defined check memo field up to 40 characters (optional).

Check Type: Check Type (Check, Misc.). The system defaults the type to the “CHECK” selection for recording an entry to be queued for printing and/or for recording previously issued numerical check

1 | P a g e Manual Checks

GCS Software LLC numbers. Alphanumeric check numbers such as those used to record wires and/or any other type of miscellaneous payments can only be entered with the “MISC.” type selection.

Check No.: User defined check number for the entry (required). Note: Manual checks being generated to print through the Print Check program should maintain the default of “TO PRINT” in the check number field. The check number will be assigned following the same procedures executed in the Print Check program.

Date: Check date associated with the entry (required).

Period Date: Period date for the entry (required).

Currency: Currency Designation (optional). This field works in association with the Foreign Currency program and is not applicable to standard non-currency processing.