GCS Software LLC

G/L Recoding Worksheet

G/L→Maintenance→ G/L Recoding Worksheet

The General Ledger Recoding Utility Worksheet feature provides for the modification of previously assigned GL account number designations. Upon posting, all existing historical data is transferred to the newly assigned number. The user may reassign one or more account numbers during the session and optionally delete the previous code during the process.

WORKSHEET NO: Sequential Worksheet Number. System assigned numerical identification number assigned upon saving. No user input required or accepted. Press TAB.

CORP CODE: A unique user defined alphanumeric code identifying the specific Corporation for which the Account numbers are to be modified. Enter a valid CORPORATE CODE (or use the lookup display window to retrieve the appropriate code by double clicking with the left mouse button or pressing F9).

Press TAB

DESCRIPTION: Corporation Description: Displays the Corporation Name associated with the selected Corporation. Press TAB

Once the header values are entered, the user should navigate to the line detail section to enter/select the existing and corresponding replacement G/L account numbers. A Sub-Ledger field is available for account entries utilizing this feature (based on the selected flag entry for each account). The account balance for the existing GL account number under the FROM OLD ACCOUNT section is displayed upon selection. The Delete checkbox option { DELETE}, located between the FROM OLD and TO NEW selection lines, removes (deletes) the pre-existing account number during processing. The user may select the M button beneath the Delete column to automatically mark all for deletion.

Once the appropriate accounts have been successfully entered for processing, the user should print the data report and proofread the entry before posting. The PRINT button is located at the bottom of the form.

1 | P a g e GL Recoding Worksheet

GCS Software LLC Once finalized the user should select the POST button to complete the modification. A warning box

appears requesting final approval for the Worksheet Update. Press POST to process or CANCEL to

withdraw.

The user must check off the update notification boxes in order to post. Unmarked boxes will trigger an