GCS Software LLC

Corporation Master

GL→Setup→Corporation Master (Level 1 Master File, Required, Manual Entry)

The A2000 Corporation Master is used to define and identify a Corporation. Each Corporation may have one or more reporting divisions. For accounting purposes, each Corporation maintains one set of books. If an organization has more than one Corporation that maintains its’ own books, each Corporation must be set up as an individual corporation when employing the A2000 accounting package. A Corporation Master is required even if the A2000 accounting package is not activated.

Corporations Tab

A master record for each Corporation is listed and stored on the Corporation Tab for processing. Each Corporation is assigned a unique one digit, user-defined identification code. The Code designation cannot be changed once the system is activated. The Corporation Master also contains the initial settings for period close and fiscal information, as well as default GL Control Numbers for transactional processing. Period Closing and Fiscal Year information is not required if the A2000 Accounting package is inactive. Transactional information is linked to the Corporation throughout the system. New corporations may be added at any future date when applicable.

Corp Code: (Required)** Corporation code a single digit alphanumeric code representing the Corporation. All accounting transactions are linked through the Corporations assigned divisions

Corporate Name: Enter the Name of the Corporation up to 35 characters.

Last Period: The Last Closed Period fields are provided for start-up purposes to record the last financial periods closed by the company. Four start-up periods closing date fields are provided for Invoicing (Inv. Close Dt), Accounts Receivable (AR Close Dt), Accounts Payable (AP Close Dt) and the General Ledger (GL Close Dt), respectively. Initial dates entered here during implementation, should be set back far enough to accommodate any existing transactions being manually entered and/or loaded into the A2000 system. Following the implementation, the user can reset these dates for the current period through the Period Closing Program in the General Ledger Module.

1 | P a g e Corporation Master

GCS Software LLC

Open Thru

: The open through year field is provided for start-up purposes to record the current open financial year for the company.

Fiscal Yr Start: Select the appropriate Month from the Fiscal Year Starting drop down menu (i.e., 1 is for January, and 12 is for December)

Offset: This is for the Fiscal Year Offset. Select the appropriate option from the drop down menu (i.e., current, next).

Fiscal Calendar: The Fiscal Calendar is an optional feature that allows the user to define each of the period closing dates for the selected Corporation. The Calendar layout form is accessible by selecting the >> button located beneath the column. Once selected, the Setup User Defined Calendar opens the form for entry. Valid entries should be entered for all defining fields (i.e., Period Abbr., Year, Year Start, and Period End dates. The user should define/enter labels for the periods with the corresponding date structure beneath them for the period end. A Calendar ID code and Description should also be entered to complete the form.