$A_{2000}$

EDI - GETTING STARTED GUIDE

Requirements & Master Files

A Mailbox Account with one of the following supported VANS is also required.

Note: Software from the selected VAN is not required, just a mailbox SFTP/FTPS account like Loren Data, OpenText, GXS, Inovis, Nu-bridges…etc.

A ZPL supported Label Printer [Dedicated Label printer such as Zebra, Datamax…etc] is normally required for UCC128 Carton Labels (if applicable). A licensed copy of Label Matrix Power Pro is recommended. Label templates for the various trading partners are designed to be run using Label Matrix, and we also include limited support for ZPL direct coded labels [Label Code].

It is advisable to assign a user who is familiar with EDI and respective trading partner requirements.

Initial To Do:

• Acquire an EDI mailbox from a Value-Added Networks (VAN) partner. (Note: Contact a sales representative and apply for a mailbox for EDI transactions. No additional software purchase from the VAN is required for A2000, as we can support direct SFTP/FTPS/AS2 connections*. -Apply for a Prefix number from the UCC Council (www.GS1.org) to institute UPC numbering. If you wish to publish your UPC numbers to an online catalog like OpenText, then you will need to purchase the service from them. UCC128 carton labels will require a vendor or Prefix number from the UCC council. It is also advisable to join the NRF Council (National Retail Federation - nrf.com), as they provide and maintain the codes for colors and sizes (required by trading partners such as Macys and JC Penney). A2000 provides fields to enter these NRF codes for the Size and Color Masters as needed.

Setting Up A New EDI Partner:

Customer will need to supply the Following: The Trading Partner Name The Trading Partner Sender/Receiver ID and Qualifier Your assigned ID and Qualifier. Usually, the Duns Number or telephone number. Remember each Trading Partner assigned Vendor Number (Your [supplier] number) can have only one EDI Alias record in A2000. If you have more than one (1) vendor number for different companies in your group, then a separate record in A2000 has to be created for each one. This also means that your receiver IDs will be different for the same trading partner in A2000. To ensure integrity, it is also advised that the A2000 Customer code(s) and the Vendor Number for the trading partner are submitted to A2000 support with the initial application. Once an EDI Alias record has been set up, the user must assign the customer number code to the appropriate EDI Trading partner record(s) in the ‘HOST CODE’ field.

Remember you should never have the same A2000 customer code assigned to more than one EDI Alias Record in the EDI Trading Partner file. See Manual. You must also complete the Label Path in the EDI Trading Partner records as needed.

EDI ALIAS MASTER SET UP

• Required for Rel 23 or greater EDI Control Panel Processing As of Rel 23, EDI Sales Order Processing has been discontinued, and the enhanced EDI Control Panel is the sole way to process EDI going forward.

When upgrading from a previous release, one must ensure that the EDI ALIAS Masters are setup properly for their environment.

The user now has the ability to update and change the EDI Alias. Most items can be double clicked for a list to appear and a selection can be made. When done, save your changes.

Please see the below screen shots for your reference.