GCS Software LLC

Customer Credit Line Information

A/R→Master File Maintenance→Customer Credit Line Information

The Customer Credit Line Information program allows the user to assign credit line limitation to any or all customers, as well as place a customer account on hold to restrict shipping. The program also tracks credit line usage information to allow the user to verify a customer’s available dollars when releasing an order. This information, at the discretion of the company, can be displayed in the customer’s master file.

Open orders are released for shipping using the credit approval release program providing the total open order amount does not exceed the total available credit dollars. The system does not release partial orders. The Open Invoice amount may be adjusted for factored accounts where an active AR is not maintained for invoice payment.

Preferences

Preferences are available via the Prefs button. The Rules button has options to allow manual overrides and set the number of days for past due. The other settings available are to require formal adjustments and to require approvals.

1 | P a g e Customer Credit Line Information

GCS Software LLC Credit Info

Customer: A user defined field representing the customer. Enter the Customer number.

Credit Line: A user defined field that displays the total credit limit to be assigned to the specified customer.

Expiry Date: A user defined credit limit expiration date (optional) for the assigned credit line.

Used: A system-controlled field that displays the total amount of dollars used by the customer. This number is automatically generated and updated by the system upon the completion of each customer transaction.

Available: A system-controlled field that displays the total amount of unused credit line dollars available to the customer. This number is automatically generated and updated by the system upon the completion of each customer transaction.

Approved Open Orders: A system-controlled field that displays the total dollar value of an approved open orders. This number is automatically generated and updated by the system upon the completion of each customer transaction.

High Credit: A system-controlled field that displays the highest amount of used for the customer.