GCS Software LLC

Account Inquiry

GL→Account Inquiry

The General Ledger Account Inquiry Display provides a summarized account of General Ledger activity by Corporation and financial year. The inquiry presents opening and closing balances for both the selected period and the year-to-date values in addition to the total transactional values for the selection. All transactions in the General Ledger files are real time and accurately reflected in the summary screen. The Account Inquiry is context sensitive providing detailed transactional information for a specific value by positioning the cursor to a specific line item and selecting the associated TRANSACTION BUTTON located beneath the period and year displays on the bottom of the form.

The user may restrict the display to a specific GL account number and/or account number segment by entering data in the appropriate fields. The user may further define and/or restrict the display based on division, season, and/or sub-ledger specifications.

From the GENERAL LEDGER MENU select GL ACCOUNT INQUIRY. The General Ledger Summary form appears on the screen. The upper portion of the screen provides the initial Corporation and Financial Year selection fields required to activate the inquiry, as well as the optional account related criteria fields. The form provides three function buttons: EXECUTE - Retrieves all information pertaining to the selected criteria entered in the search fields, CLEAR - to clear the form and retrieve a new query, and EXIT - exits the form.

1 | P a g e Account Inquiry

GCS Software LLC All selection criteria fields may be left blank with the exception of the Corporation and Financial Year.

Leaving the criteria fields blank will retrieve all General Ledger Account activity for the selected Corporation and year.

CORP: Enter a valid Corporation Code (or use the lookup display window to retrieve the appropriate code by double clicking with the left mouse button or pressing F9). Press TAB

YEAR: Select the Transaction Year to be displayed from the drop down menu in the YEAR field. Press TAB

ACCOUNT : GL Account Number (optional): Enter a valid GL Account Number (or use the lookup display window to retrieve the appropriate code by double clicking with the left mouse button or pressing F9) or leave the default “%” to include all GL Account Numbers. Entering a specific GL Account Number in the Account Number field will limit the display to only those transactions connected to the specified GL Account Number. Press TAB

DIV: Division (optional): Enter a valid Division (or use the lookup display window to retrieve the appropriate code by double clicking with the left mouse button or pressing F9) or leave the default “%” to include all values. Entering a specific Division in the Division field will limit the display to only those transactions linked to the specified Division. Press TAB

SEASON: Season (optional): Enter a valid Season (or use the lookup display window to retrieve the appropriate code by double clicking with the left mouse button or pressing F9) or leave the default “%” to include all values. Entering a specific Season in the Season field will limit the display to only those transactions linked to the specified Season. Press TAB

SUB-LEDGER: Sub-Ledger (optional): Enter a valid Sub-Ledger (or use the lookup display window to retrieve the appropriate code by double clicking with the left mouse button or pressing F9) or leave the default “%” to include all values. Entering a specific Sub-Ledger in the Sub-Ledger field will limit the display to only those transactions linked to the specified Sub-Ledger. Press TAB

PERIOD: Transaction Month. Select the Transaction Period to be displayed with the initial retrieval from the drop down menu in the Period field or leave the default (JAN). Press EXECUTE.

Note: The Period field is equipped with previous and next tool buttons for paging through the periods once the initial summary information is retrieved and displayed.