The AR Sales/Deduction Reason Codes Master stores retrievable Deduction information for use throughout the Accounts Receivable program. Each reason code in the master file is linked to both an abbreviated and long description pertaining to the deduction, and the default GL account number. Optional prepay selections are available for each line as well as a default sales reporting type designation for the deduction. Stored deduction codes are immediately available within all related accounts receivable programs and/or sales order prepay options, when applicable, upon saving.
Accounts Receivable Menu – Master File Maintenance – Deduction Master
The Accounts Receivable Payment Method Master file is used to record and store user-defined payment types for selection retrieval in the associated programs. The master file is available by selecting the Payment Method Master File from the available options stored under the Accounts Receivable Beta Testing Menu.
The Accounts Receivable Payment Method feature is available for recording and maintaining payment application activity for collection analysis and reporting by payment type. The utility records all associated payment application entries executed throughout the Accounts Receivable application and Sales Order prepay modules. The payment application types are comprised of both system-generated application defaults (i.e., credit memos and deductions) and user-defined payment categorizations stored in the AR Payment Method Master. The payment method option will automatically update the application payment record with the AR document type and selected payment method (i.e., cash, wire, check, etc.) for each corresponding payment transaction during processing.
The Accounts Receivable Cash Receipts Batch program creates, stores and links multiple cash receipt payments under a single deposit/batch record. An independent Cash Receipt record is created for each entry line recorded in the batch. Upon completion, each payment is individually recorded and posted to the customer’s account providing the user increased flexibility and control over the check application
process. The user may continue through to the application process from within the batch form, record additional deposits, or apply the payments at a later time.
AR CASH RECEIPTS BATCH HEADER:
The AR Cash Batch Deposit Header is comprised of both required and optional entry fields. The Deposit dates and GL Bank account information entered in the Batch Deposit Header section are representative of the entire deposit and will reflect in the individual receipts once processed.
| Deposit No.: | System generated deposit number assigned to the batch/deposit upon saving. |
|---|---|
| Reference: | User defined description associating the deposit/batch (optional). |
| Pay Method: | Payment Method Default for line population (optional) |
| Deposit Date: | Deposit date for the batch (required). |
| Period Date: | Period date for the batch (required). |
| Bank GL: | The GL Account Code representing the Bank for the deposit (Required). |
|---|---|
| AR GL: | Default AR Account Number to be associated with the receipts. The default AR |
| Account No. is automatically populated at the line level if the field is bypassed. | |
| Currency: | Currency Designation (optional). This field works in association with the Foreign |
| Currency program and is not applicable to standard non-currency processing. | |
| Deposit Total: | User defined entry field for recording the total dollar amount of the batch. |
Once the header information is complete, the user should navigate to the Receipt Detail section to record the customer payment information and create the payment receipts.
AR CASH RECEIPTS BATCH LINE ITEMS:
| Receipt #: | System generated receipt number assigned to the customer payment line entry upon saving. | | --- | --- | | Customer: | Customer Code associated with the payment line (required). | | Division: | Division Code (required) associated with the payment line. | | Check From: | Issuer of check (required). Select from the available options (customer, factor, other). | | Factor: | Factor Number representing the factor (when applicable). | | Pay Method: | Payment Method selection for line (optional) | | Check No: | User defined check number associated with the customer payment (required). | | Check Amt: | Total dollar amount of payment (required). |
The user may optionally enter Reference information in association with the receipt entry line in any or all three Ref fields (customer, factor, or user) located on the right-hand portion of the form for each line.
Once the receipts are entered, the user should press Save to process the Receipts and complete the entry process. The completion of the batch finalizes the deposit and creates/posts individual on-account receipts for each payment entry line. The user can now retrieve the Receipts for processing as needed. The linked Deposit number associated with the Batch is populated and stored in the Deposit Number header field.