ACCOUNTS PAYABLE INVOICING

The AP Invoice Entry option records and stores vendor invoices for processing. The entry process is efficient and comprehensive, featuring effortless data retrieval and automated population features throughout the entry process. Valid values from the corresponding master files (vendor information, payment terms, and GL account numbers, etc.), as well as production-based purchase information, are easily retrieved into the invoice file during processing. Upon completion, invoice information is immediately recorded and available for further processing, tracking, and reporting. All associated transactional files including GL balances, costing values, 1099 records, and vendor activity files, etc., are updated to reflect the entries.

Accounts Payable Menu – Invoices

ACCOUNTS PAYABLE INVOICE ENTRY:HEADER FIELDS

The invoice entry form provides a variety of selection options associated with the invoicing vendor; the user may create independent (non-production) invoices or link invoices against production documents for payment tracking, style costing, materials costing, etc. In addition, the invoices may be paid and stored under a foreign currency if applicable.

Vendor: Vendor Code associated with the Invoice (required).

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Accounts Payable Getting Started

Invoice No.: User-defined invoice number entered by the user (required).

Invoice Date: Invoice document date associated with the entry (required).

Inv. Against: Invoice Type. The Invoice Against field offers multiple options for processing invoices.

The default option, ***Non-PO or Cut,***is used for standard non-inventory related transactions (i.e., supplies, services, etc.). The remaining options (PO-Raw Material, Cut/PO-Finished Goods, Receipt Index, Shipment, and Work Order) are associated with production related invoicing.

Division: Division Code associated with the invoice document (required).

Packing No.: Packing number reference field assigned by user (optional).

B of L No.: Bill of Lading number reference number assigned by user (optional).

Factor #: Factor Number associated with the document (optional – as applicable).

🗹 1099: The 🗹 1099 Check Box, located at the top right portion of the screen, automatically flags an invoice as active for all Vendors set up for 1099 activation and data generation.

The user may remove the check mark to exclude an invoice from 1099 program inclusion if necessary.